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PIP Update - CCS & TEC Payment Schedules 2015

 

Community Childcare Services have received preliminary CCS payments up until the end of March 2015.
Balancing payments will be made at the end of March following the announcement of CCS Band Eligibility Approvals. 

CCS Band Eligibility Approvals
CCS Band Eligibility Approvals will be announced through the PIP System by close of business on Friday 6th March 2015.
CCS registrations currently have a ‘Provisional’ status attached to them while the verification process has taken place.  

By close of business on Friday 6th of March 2015 the Approved CCS Band will be displayed by replacing the ‘Provisional’ status to an Approved Status.

Appealing a CCS Band Eligibility Decision

The facility to appeal CCS Band Eligibility Approvals will open to service providers on Monday 9th March 2015 and will be open until 5pm Friday 3rd April 2015.

An updated PIP CCS ‘How to’ Guide will be available to service providers to assist them to administer any appeals necessary. 

 

What can be appealed?

1. If you wish to appeal the Band approved based on eligibility to a particular registration a Registration Request, (appeal) must be completed, attaching proof of the parent and child’s PPSN and relevant CCS eligibility documents (during CCS snap-shot week). 
 

2. If you wish to appeal the Band approved using a different parent’s eligibility you must contact PIP Support to request the original registration to be declined and submit a New Registration with a Registration Request (Late Entrant Appeal - referencing original Registration ID) attaching proof of the parent and child’s PPSN and relevant CCS eligibility documents for the new parent (during CCS snap-shot week). Ensure that the new parent signs the new PIP Parent Declaration Form.
 

3. Where a registration has been Declined, please read the ‘status comment’ for the explanation and where requested submit a New Registration with a Registration Request (Late Entrant Appeal - taking into account any instructions provided and referencing original Registration ID) and proof of the parent and child’s PPSN and relevant CCS eligibility documents (during CCS snap-shot week). Ensure that the parent signs the new PIP Parent Declaration Form.
 

4. In the event that a service provider identified an error in the original registration e.g. level of service provision (number of days, weeks etc) during snap-shot week then please refer to ‘Making Changes to Child Registrations’ below. 
 

CCS Registration Exemptions

From Monday 9th of March services can apply to register children for the CCS Programme under the following circumstances:

Late Entrant Appeal: A Late entrant appeal can only apply to a child who was in the service during the CCS snap-shot week but for whatever reason a PIP CCS Registration Form was not completed on time during the CCS registration window. Late Entrant Appeals will only be considered up to the close of the Appeals date (1 month after CCS Band Eligibility Approvals are notified). This registration will require attachment of proof of parent and child PPSN, eligibility documents and attendance record during CCS snap-shot week, to be considered.

TEC Exemption: TEC exemptions can only apply where the child was registered in the same service under a TEC Programme during the CCS snap-shot week but would otherwise have been eligible for CCS. The TEC Exemption is open to those children who leave the TEC programme prior to the transfer cut-off date (10th April 2015). This registration will require attachment of proof of parent and child PPSN and CCS eligibility documents, to be considered.
 

* Please note that PIP will administer TEC to CCS Transfers (TEC Exemptions) at the point in which the child is due to transfer on to CCS (but before the transfer cut off date) and so unlike previous years the child must not “come off TEC to be on CCS for Snap-Shot Week and then go back to TEC until the place is over”.

0-12mth Exemption: 0-12mth Exemption can only apply where the child (under 1yr of age on the childcare start date) was not availing of the service (due to maternity leave, not born yet etc) during the CCS snap-shot week but would otherwise have been eligible for CCS. This registration will require attachment of proof of parent and child PPSN and eligibility documents, to be considered.

DCYA will consider applications for infants aged 0-12 months throughout the CCS year.  Reasons may include:

 

• Parent unable to access service during the snapshot week due to its underage restrictions (0-12 months only)

• Parent not in a position to enrol infant during the snapshot week due to Maternity Leave, ill health or other domestic situations

• The child has not been born as of the snapshot week

The following conditions will apply:

• The infant for whom a CCS subvention application is being made, outside of the snapshot week, may only be aged up to 12 months of age on the day of enrolment.

• CCS funding may be granted in such a case only where the parent is otherwise eligible during the snapshot week (e.g. social welfare payment, medical card).  The child’s CCS Band Eligibility will be calculated accordingly.

• A CCS service must have capacity for the child.

• The CCS Service must not already be receiving CCS funding for a child who has left* that service and not yet been replaced.  They must provide the available CCS-funded place to the infant prior to any new applications for funding.

* In cases where the child who left the service was eligible under a reduced Band or service level, application for increased CCS funding can be made in respect of the 0 – 12 month infant eligible at the higher Band.

An updated PIP CCS ‘How to’ Guide will be available to service providers to assist them to administer any post CCS snap-shot week registrations. 

Making Changes to Child Registrations

When a child who is registered on PIP:

  • leaves the CCS service 

  • has not attended the service for four consecutive weeks 

  • level of service provision has decreased

the change in service provision must be entered on PIP, stating the relevant dates required. 

The CCS funding for this child will continue to be paid unless the CCS Service Provider volunteers to release the funding so that the parent can transfer the child to another service or programme.

Please note: CCS Funding may be reviewed in cases where a significant number of CCS children leave/do not attend a service and are not replaced with eligible CCS children. 

The facility to administer changes to CCS Child Registrations will be available on PIP to service providers from Monday 9th March 2015

An updated PIP CCS ‘How to’ Guide will be available to service providers to assist them to administer any CCS Child Registrations. 

Payment Schedules

CCS Payments

The final CCS batch payment will be paid the week ending 20th March 2015,  this will be the balancing payment against approved CCS Band Eligibility Approvals and 2015, and will pay groups in full up to 31st August 2015.

Subsequent catch-up payments (following changes from appeals etc) will be made as outlined in the payment schedule below.  Please note that payments should reach services bank accounts one day after the payment date shown below. 

 

CCS 2015 Payment Schedule (2014-2015 CCS Programme Call)

 

Date

Payment Type

Pay Until

27/02/2015

Catch-Up

31/03/2015

06/03/2015

Catch-Up

31/03/2015

20/03/2015

Batch

31/08/2015

03/04/2015

Catch-Up

31/08/2015

17/04/2015

Catch-Up

31/08/2015

01/05/2015

Catch-Up

31/08/2015

15/05/2015

Catch-Up

31/08/2015

29/05/2015

Catch-Up

31/08/2015

12/06/2015

Catch-Up

31/08/2015

26/06/2015

Catch-Up

31/08/2015

10/07/2015

Catch-Up

31/08/2015

24/07/2015

Catch-Up

31/08/2015

07/08/2015

Catch-Up

31/08/2015

21/08/2015

Catch-Up

31/08/2015

 

 

 


TEC Payments  

TEC payments will be made in monthly batch payments with catch up payments made very two weeks, as outlined in the payment schedule below.  Please note that payments should reach services bank accounts one day after the payment date shown below. 

 

Date

Payment Type

Pay Until

15/01/2015

Batch

27/02/2015

22/01/2015 – 06/02/2015

Catch-Up

27/02/2015

12/02/2015

Catch-Up

27/02/2015

19/02/2015

Catch-Up

27/02/2015

26/02/2015

Batch

27/03/2015

12/03/2015

Catch-Up

27/03/2015

26/03/2015

Batch

24/04/2015

09/04/2015

Catch-Up

24/04/2015

23/04/2015

Batch

22/05/2015

07/05/2015

Catch-Up

22/05/2015

21/05/2015

Batch

19/06/2015

04/06/2015

Catch-Up

19/06/2015

18/06/2015

Batch

17/07/2015

02/07/2015

Catch-Up

17/07/2015

16/07/2015

Batch

14/08/2015

30/07/2015

Catch-Up

14/08/2015

13/08/2015

Batch

31/08/2015

27/08/2015

Catch-Up

31/08/2015